Photoshoot Agreement & Model Release
AGREEMENT in short: this is a legal document between us and you.
This contract is between the person(s) whose signature(s) appears on this contract, known as ‘Client’ and ‘The Fox & The Little Prinze Photography’ , to provide their services to photograph the booked photography session / package to the best of their abilities, in the manner described in this document. This is a binding contract, which incorporates the entire understanding of the parties, and any modifications must be in writing, signed by both parties.
AUTHORISATION/ OTHER PARTICIPANTS in short: you must have permission to sign on behalf of everyone. The person (client) signing this contract agreement must also have the authority and authorisation to sign on behalf of all other participants (all persons to be included in the photos) of the photo shoot session, including all children. PHOTOGRAPHERS in short: the photographer is the one holding the camera! The principal photographer(s) will be The Fox & The Little Prinze Photography, and where deemed appropriate, additional photographers/assistants of their choosing will be provided at no extra cost to the client, unless agreed otherwise.
IMAGES in short: the colour of your clothes may look slightly different. The Fox & The Little Prinze Photography will provide a pleasing colour balance, but cannot guarantee exact colour matching, as it is sometimes impossible to record on film or digitally the exact colour as seen by the human eye. The number and style of photographs delivered by The Fox & The Little Prinze Photography shall be deemed correct.
CREATIVE LICENCE in short: we try to accommodate requests, but can’t guarantee it. The Fox & The Little Prinze Photography shall be granted artistic license in relation to the poses, location, and styles used. The number and style of photographs are also dependant on variations, including but not exclusively, weather and the availability and willingness of the Clients and other session participants. The Fox & The Little Prinze Photography will make their best effort to honour requested photographs, but does not undertake any guarantee for any specific photograph or image, nor incorporate any specific background, location or group arrangement.
DISPLAY in short: We may use the photos on our Website, Social Media, Studio Displays, Competitions, Press and Printed Handouts. You can choose for us not to use names if you wish. The Fox & The Little Prinze Photography reserve the right to display any photographs included in this contract in any form they deem suitable, both in print and digitally, including but not exclusively on their websites, social media pages, portfolios and marketing material. This includes both the Client and all other parties included within the photographs. The Fox & The Little Prinze Photography also reserve the right to allow access to and use of images by third parties. You may choose (below) for names not to be included when images are published online. The client waives any right to review or approve the Photographs and waives any right to royalties or other compensation arising from or related to the use of the Photographs. All images will be displayed in a lawful manner and without damage to the client.
COPYRIGHT in short: Copyright remains with The Fox & The Little Prinze Photography. All images taken The Fox & The Little Prinze Photography, whether stored digitally or otherwise are protected by the Copyright and Design Act 1988. It is contrary to the Act to copy or allow to be copied photographically, electronically or by any other means an image created as part of this contract without written permission from The Fox & The Little Prinze Photography. All digital files and prints remain the copyright of The Fox & The Little Prinze Photography.
LIMITATION OF LIABILITY in short: If we have to cancel a photo session, you are entitled for a full refund of the amount you paid us for your photo session. In the unlikely event of total photographic or equipment failure, or cancellation / postponement of this Contract by either party, or in any other circumstance, the liability of one party to the other shall be limited to the total value of this Contract. Neither party shall be liable for indirect or consequential loss.
CAMERAS AND PHOTOGRAPHY IN THE STUDIO in short: Please DO NOT take photos on your phones. In most cases, background shots are ok - but please check first. Clients and participants are not allowed use cameras or take photographs within the studio without the permission or direction of the photographer.
BACKGROUNDS, PROPS, and LOCATION: By booking a session with The Fox & The Little Prinze Photography you agree to have your photo session taken on the available backgrounds and props or a location in a radius of 5miles from N11 2UL. If you request any backgrounds or props that are not available (especially for the cake smashes photo sessions) that will be added to the photo session at an extra cost which will be determined depending on your requirement. For locations which are not in the radius of 5miles from N11 2UL an extra charge will be added depending on the distance.
COUNTRY OF JURISPRUDENCE This Contract is made under, and subject to, English Law. By signing this contract, you agree that you have read, understood and agree to the terms and conditions of this Agreement.
1. What information is being collected?
1.1 We collect a variety of information when you place an order with The Fox & The Little Prinze Photography and use any of our services. This includes: • Names, Addresses and Contact Information of the person(s) placing an order with us. • Names, Addresses and Contact Information of the person(s) using our services. • Names (and in some cases ages and gender) of all participants of a photo shoot. • Details and notes taken throughout a photo session or service provided to help us remember conversations during and details of your session.
1.2 If you E-Mail us or send us messages via social media, these messages are stored within our e-mail system or social media accounts. These messages are stored for as long as practicable to allow us to provide you with better future services.
2. Who is collecting the data?
2.1 This data is being collected by The Fox & The Little Prinze Photography, D1AU Bounds Green Industrial Estates, London, N11 2UL
3. How is it being collected?
3.1 The majority of our data is collected directly from you. Whether you fill out a form for us online, or tell us face to face, via the telephone, via e-mail or message.
3.2 In some cases, data may be given to us by a third party. This includes if somebody purchases a voucher for you - they will usually give us your name and details to allow us to process their order, and provide our service to you.
4. Why is it being collected?
4.1 Most of the data we collect is solely for the purpose of providing you with a service you have ordered, or had ordered for you.
4.2 Some of the data we collect is to help provide you with a better customer service experience (such as how you take your tea!)
4.3 We are required by law to collect and store certain information relating to any order you place with us, to comply with HMRC accounting regulations.
5. How will it be used?
5.1 Data we collect will be used by The Fox & The Little Prinze Photography to enable us to provide our services and products to you.
5.2 Contact data (e-mail addresses) may be used to send you direct offers from The Fox & The Little Prinze Photography about upcoming promotions or newsletters. These can be unsubscribed from at any time.
5.3 The Fox & The Little Prinze Photography may internally
analyse data for business and forecast purposes.
6. Who will it be shared with?
6.1 We take your privacy very seriously. We do not sell your data to third party organisations. There are a few scenarios where some of your data may be shared with third parties to allow us to provide our services to you. These include: • Delivery and Postage Service Providers to allow us to send you documentation and orders you have placed. (information shared includes Name, Address and in some case e-mail address / mobile number) • Manufacturers (our printing labs) if we are sending an order directly to you from a lab. (information shared includes Name, Address and in some case e-mail address / mobile number) • Software, Payment and Process Providers. We use various software and third party providers for; Customer Relationship Management (CRM), Online Orders, Payment Processing and Workflow / Process management. When choosing these providers, we have made sure that your data will only be used for the stated purpose, and that they will not be carrying out further processing or sharing your data with third parties. • Law Enforcement and Legal Requirements - we will provide data to law enforcement agencies if issued with a court order to do so.
7. How will this affect you? 7
.1 We collect, store and process your data in such a way that should have no negative effect on you as an individual.
8. How long is the data stored?
8.1 Most data we collect is stored indefinitely. This is too allow us to provide a better service to you as a customer in the event that you contact us again in the future.
8.2 We are legally obliged to store some data for a minimum amount of time, for example sale order records, payment records etc.
9. Access to stored data.
9.1 If you have any questions about data we hold about you, please feel free to contact us. As well as trying to help you directly, you are entitled to raise any concerns directly with the Information Commissioner’s Office.
9.2 You may request a copy of any data we store about you - and we will comply with any requests as per the guidance of the Information Commissioner’s Office.
10.1 We use CCTV at The Fox & The Little Prinze Photography for security and safety purposes to help detect and prevent crime. This system is only accessible by The Fox & The Little Prinze
Photography, and is operated under the ‘CCTV Code of Practice’ guidelines issued by the Information Commissioners Office.
10.2 If criminal activity, whether actual, suspected or attempted occurs, we will share footage from our CCTV system with law enforcement agencies. 11. More information.
11.1 If you would like any clarification on how we collect, store or process your data - please contact us directly. 1
1.2 If you would like further information on the legal guidelines we operate within, or have any concerns about how we use your data, please check the ICO’s website at
12. Our Details
12.1 This business is owned and operated by The Fox & The Little Prinze Photography, as The Fox & The Little Prinze Photography.
principle place of business is at: D1AU Bounds Green Industrial Estates, London, N11 2UL
12.3 You can contact us in writing to the above address, or by email to